skip to content

Graduation procedure

The steps of the graduation procedure are determined in the Study and Examination Regulations for the Interdisciplinary Doctoral Program Health Sciences, Faculty of Medicine, University of Cologne 24 April 2013. The following is for information only. For all formal or legal purposes please refer to the valid version of the regulations.

Before you start to write the dissertation

Arrange a counselling hour with the coordinator of the IPHS:

  • You will be informed about all details of the graduation procedure.
  • After completing the curriculum, you will get a confirmation letter.
  • The request to initiate the graduation procedure is subjected to formal requirements. You will get the required documents to submit your dissertation at the IPHS office.
  • In case of a cumulative thesis: a written (informal) declaration by the candidate must be submitted. Please contact the IPHS coordinator for more information.

Initiation of the graduation procedure

Submission of the dissertation

Documents to hand in:

  1. Degree certificates or a certificate of equivalence (original or certified copy).
  2. Five printed and bound copies of the dissertation and in addition on an electronical device (CD).
  3. In case of a cumulative thesis:
    declaration describing in detail the contribution of the doctoral candidate to the publication.
  4. Proof of the successful completion of the curriculum of the IPHS-doctoral program.
  5. A one page summary of the dissertation.
  6. Notification to initiate the graduation procedure.
  7. Statements I to III.
  8. Proof of enrolment in the IPHS at the University of Cologne.
  9. A CV in German or English – the CV should include details relating to the nationality, secondary education, higher education and the employment record of the applicant, and should be signed by the applicant.

You will be informed about the general course of the graduation procedure (according to the scheme below):

Graduation procedure at the IPHS

Evaluation of the dissertation

Two reviewers from the Faculty of Medicine are appointed by the chairperson of the doctoral committee.

The reviewers will assess the dissertation independently from one another.

Defense (oral examination)

The oral examination will take the form of an in-depth scientific discussion in front of an examination panel.

Members of the examination panel are as a rule the tutors, as well as an university professor appointed as panel chair by the chairperson of the doctoral committee.

The date and time of the oral examination will be arranged by the candidate.

The defense will be announced on the noticeboards of the relevant institutes / clinics, and the Dean’s office at the latest eight days before it is due to take place.

You will get a sealed envelope with your exam papers on the day of your defense which have to be returned personally to the IPHS office on the same day.

The duration of the defense is a minimum of one hour and a maximum of 1,5 hours including a 20 minutes presentation about your doctoral project. 

Publication of the dissertation

After successfully passing the oral examination, the dissertation has to be published. You will get an information sheet about the publication after your oral defense.

Three possible ways exist to publish your dissertation: submission as electronic version, as printed version or as microfiche.

The dissertation has to be published the latest one year after your defense.

Doctoral certificate

The candidates who have successfully completed the doctoral examination procedure in the IPHS will be awarded the degree philosophiae doctor (PhD).